Universum Events
Industry: Events Industry
Country: Romania
City: Bucharest
About the company
Universum Events is one of Romania’s leading event organizers, best known for major business and technology events such as GoTech World and Bucharest Tech Week. With thousands of participants and hundreds of partners each year, Universum manages complex collaborations with exhibitors, sponsors, suppliers, and corporate clients.
About the project
As their event portfolio grew, Universum sought to streamline contractual processes and reduce administrative workload during peak event preparation periods. With many partners operating internationally and strict deadlines before each event, the company needed a fast, reliable, and fully digital way to manage contract signing.
Customer Challenge
Before adopting Docusign eSignature, Universum faced several bottlenecks:
- A high volume of contracts that needed to be signed quickly before event deadlines.
- Manual, paper-based processes made coordination difficult, especially with partners located in different cities or countries.
- Limited real-time visibility into contract status and difficulties tracking approvals.
Operational pressure during pre-event periods, where delays could affect logistics and partnerships.
What solution was deployed?
With Digidemat as partner, Universum now uses Docusign eSignature to manage:
- Electronic signing of contracts with exhibitors, sponsors, speakers, and suppliers.
- Streamlined collaboration for major events such as GoTech World and Bucharest Tech Week.
Faster onboarding and coordination with partners through fully digital workflows.
Benefits of the solution
Lower administrative workload during event preparation periods.
Enhanced visibility and traceability across all contract workflows.
Reduced contract turnaround time
Client testimony
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